Privacy Policy

Privacy Policy

Privacy Policy

Established on April 1st, 2026

Henry Monitor Inc. (hereinafter referred to as “the Company”) establishes the following Privacy
Privacy Policy(hereinafter referred to as “this Policy”) regarding the handling of personal information
obtained and retained from customers (including representatives of business partners; the same
shall apply hereinafter), investors, job applicants, and others, and strives to protect personal
information.

1. Definition of Personal Information

In this Policy, “personal information” refers to “personal information” as defined in Article 2,Paragraph 1 of the
Act on the Protection of Personal Information of Japan (hereinafter referred to as the “APPI”).It means
information relating to a living individual that can identify a specific individual by name, date of birth, or other
descriptions contained in such information (including information that can be easily cross‑referenced with other
information and thereby identify a specific individual). The meanings of terms used in this Policy shall comply with
the APPI.

2. Acquisition of Personal Information

The main categories of personal information the Company acquires in the course of business activities or
through inquiries from customers and others are as follows.

Personal information obtained from customers and investors

  • Company or organization name
  • Department
  • Name
  • Email address
  • Other information provided to the Company by customers or investors

3. Purpose of Use of Personal Information

The purposes for which the Company uses and stores various types of personal information are as follows.

(1)Personal information obtained from customers and investors

  • Conducting meetings
  • Communication with customers and others
  • Performing tasks entrusted by customers
  • Providing information such as newsletters, advertisements, and service announcements
  • Requesting cooperation with surveys, monitoring, interviews, etc.
  • Other operations incidental or related to the above items

4. Provision of Personal Information to Third Parties

The Company will not provide or disclose acquired personal information to third parties except in the following cases:

  • When consent is obtained from the individual
  • When necessary to protect a person’s life, body, or property, and obtaining consent is difficult
  • When particularly necessary to improve public health or promote the sound growth of children,and
    obtaining consent is difficult
  • When cooperation is required for a national or local government agency, or a party entrusted by them,
    to perform duties prescribed by law, and obtaining consent may impede such duties
  • When outsourcing all or part of the handling of personal information within the scope necessary to achieve
    the purpose of use
  • When personal information is provided due to business succession through merger or other reasons
  • When permitted by the APPI or other laws and regulations
  • When otherwise specified in this Policy

5. Security Measures for Personal Information

(1)The Company implements the following measures to prevent leakage, loss, or damage of personal information
and to ensure its safe management:

  • Formulation of Basic Policy
  • The Company has established this Policy to ensure proper handling of personal information.

  • Development of Rules for Handling Personal Information
  • The Company establishes rules for each stage of handling personal information, including acquisition, use,
    storage, provision, deletion, and disposal.

  • Organizational Security Measures
  • The Company establishes a management system and internal regulations for handling personal information.

  • Human Security Measures
  • The Company provides regular training and awareness programs for employees regarding personal
    information.

  • Physical Security Measures
  • The Company manages entry and exit, restricts the use of devices, and implements theft and loss prevention
    measures.

  • Technical Security Measures
  • The Company sets appropriate access rights and limits the scope of personal information and personnel
    who handle it.

  • Understanding External Environments
  • When storing personal information in foreign countries, the Company confirms the personal information
    protection systems of those countries and takes appropriate measures.

    (2)When outsourcing the handling of personal information to a third party,the Company evaluates the
    appropriateness of the outsourcing based on the third party’s security measures and enters into a business
    outsourcing agreement that includes confidentiality obligations, ensuring proper supervision of the contractor.

6. Improvement Measures

The Company strives to respond appropriately to changes in the social environment regarding the handling of
personal information. The Company may revise, modify, or supplement this Policy and related regulations as
necessary.

7. Response to Requests for Disclosure, etc.

(1) If you wish to request disclosure, correction, addition, deletion, suspension of use (including suspension of
third‑party provision), or disclosure of third‑party provision records regarding personal information held by the
Company, please contact the inquiry desk listed in Section 8.

(2) Upon receiving such a request, the Company will confirm that the request is made by the individual,
conduct necessary investigations, and respond without delay in accordance with the Company’s procedures.

8. Use of Cookies on the Company Website

The Company uses cookies and similar technologies for improving user convenience and analyzing access to
the Company’s website.

(1)Overview of Cookies

Cookies are small text files exchanged between the web server and the user’s browser when visiting the
Company’s website and stored on the user’s device. Through cookies, the Company may obtain non‑personally
identifiable information such as browsing history, IP address, browser used, and device identifiers.
Users may configure their browser to display cookie usage notifications, disable cookies, or delete stored cookies.
Please note that disabling or deleting cookies may limit available website functions.

(2)About Google Analytics

The Company uses Google Analytics.
Google collects and analyzes access information based on cookies set by the Company orGoogle, and the
Company receives the results for improving user convenience and analyzing website access.

For details on Google’s handling of data, please refer to the following

Users may opt out of advertising display.
Opt‑out methods include:

9. Contact Information

For opinions, questions, complaints, or other inquiries regarding the handling of personal information,
please contact:

Henry Monitor Inc.
K-Lab, 2333-1 Shiga, Suwa City, Nagano Prefecture
Representative Director: Takafumi Komatsu

Inquiry Desk:info@henrymonitor.com

10. Procedures for Changes to This Policy

The Company may revise this Policy as necessary.
When changes are made, the Company will notify users of the effective date and details of the revised Policy
through its website or other appropriate means.